2.15 Non-ECF Scanning

2.15.1 Opening ScandAll 21

2.15.2 Choosing the File Output

2.15.3 Adjusting Settings

2.15.4 Converting JPEGs to Word or PDF files

 

The ECF scanners use Ascent Capture software to scan documents to the ECF. However, the scanners can be used for agency or personal scanning using software that came with the scanners.  This software is called ScandAll 21.  Your agency may also install any other scanning software on the scan station PC for internal scanning. Check with your IT Department first.   

 

ScandAll 21 is a very basic software application. Other scanning applications are more robust and can convert scanned images to text (Optical Character Recognition, or OCR).  Neither Ascent Capture nor ScandAll 21 include OCR.  If you use another scanning application, refer to that documentation.

2.15.1 Opening ScandAll 21

To scan documents and convert them to .jpg, Word (doc), or PDFs, follow these instructions.  Again, documents scanned using ScandAll 21 will not be sent to the ECF.

 

  1. Open the program called ”r;ScandAll 21” by clicking on Start> Programs> Scanner Utility for Microsoft Windows> ScandAll 21.

 

  1. Place your documents in the document feeder.  You can’t use separator sheets for this type of scanning. Those are specific to ECF scanning.

 

  1. Later, you’ll have a choice to 1) make each piece of paper a separate document or 2) all pages in the document feeder will be considered one document.  If you have several documents to scan, do one at a time and only put the pages of the first document in the document feeder.

 

Two windows open up when you open ScandAll.  You can close the thumbnail window if you prefer.

 

2.15.2 Choosing the File Output

  1. To start scanning, choose Scan> To File from the ScandAll 21 window.

  2. Choose your final scan format. JPEG is recommended. TIFF files have a higher resolution, but the file size is much larger.  If you want a Word Doc as your final format, you’ll paste the .jpg file(s) into you Word doc.  If you want a PDF as your final format, you'll need to have Adobe Acrobat Pro to convert the .jpgs to PDF later.

  3. Make any adjustments you need and choose the path where you’ll save the file(s).

  4. Choose Acquire to go to the next screen.

 

 

 

2.15.3 Adjusting Settings

You can make adjustments on this next page.  When finished, click Scan to start the scanning.  When the ADF is empty, you can add more pages if these pages belong to the same document.  If you’re done with this document, click ”r;Cancel” and close the windows.  If you need to scan another document, then repeat the instructions above.  Note that each page scanned is an individual JPEG file now.  When the ADF is empty, you get an ”r;Out of Paper” error. Just click OK when you’re done scanning that document.

 

2.15.4 Converting JPEGs to Word or PDF files

1. If you want a Word doc as the final output:

 

2. If you want a PDF as the final output

(Note: These instructions are for using Acrobat Pro 8)

 

 

 

This page last updated in Release Number: 10-07

Release Date: 09/03/10

Effective Date: 09/03/10